July 31, 2014

How to Lock Word Document with Full or Segment Protection

While creating new Word even important document, we always want to guarantee it safe, preventing Word document from reading or editing.

So now please see following passage to learn how to lock Word document to give it full or segment protection.

How to lock Word document with full protection?

Step 1: After completing writing on MS Office Word, click "Save As" option by clicking on the MS Office button.
lock Word document with save feature

Step 2: When the dialog opens, you can see the "Tools" option at the bottom of the dialog. Click "Tools".

Step 3: Select "General options" in the Tools options.

Step 4: In the "General options" dialog, there are two fields provided, "Password to open" and "Password to modify". We can type password in these fields to lock Word document.
set password to forbid opening or modifying Word document

  • If you want to protect Word document from access, please type password in "Password to open" box.
  • If you want to give others privileges to access Word document, but don’t want Word document being editing, please set password in "Password to modify".
Step 5: At last, click "OK" to finish Word document lock.

Besides this way, there is another way to set open password to protect Word 2007/2010/2013 document.
Hit File – Info – Protect Document, and click "Protect Document". In the dropdown list of "Protect Document", click "Encrypt with Password". And then type password in the following pop-up dialog. Click "OK" to confirm Word document password protection.

lock Word document with password full protection

How to lock Word document with segment protection?

In addition to setting password for full text of Word document, segment or part text in Word document also could be protected with password. Now let’s check it out in details.

Step 1: Open MS Word document.

Step 2: Move to "Review" option in menu.

Step 3: Click "Protect - Restrict Editing" option.

protect Word document by editing restriction

Step 4: A drop-down list is shown. There is an option "Editing restrictions".

Step 5: Select "Allow only this type of editing in the document" to enable it.  And select "No changes (Read only)" in the dropdown box of "Editing restrictions".

Step 6: Move over to the text section and select the part you do not want to protect. And you can choose scattered segment by Control key while selecting. Note that the unselected parts would be protected.

Step 7: If you want to protection from everyone, select "Everyone" from exception section.

Step 8: Click on final step "Yes, Start Enforcing Protection".

Step 9: A dialog pops up with asking for password. Type password and hit "OK".
lock Word document with segment password protection

Thus, now besides the selected segment, other text in Word document is locked.

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