April 22, 2015

How to ZIP a File with a Password

In order to make file or folder smaller and safer, zip it and add a password to a zip file is a common choice. Surely the easy way to do this is making full use of archive program. Now in this passage, we will introduce how to zip and password protect a file or folder with two archive programs.

Choice 1: How to zip and password protect a folder with WinRAR


WinRAR has supported both rar and zip archive format. Follow steps below, and you can use WinRAR to zip a file or folder and add a password to zipped file.

1. Run WinRAR in your computer.

2. In the main interface of WinRAR, you can browse computer to select the file or folder you want to zip and encrypt in your computer.

3. After file or folder selected, click Add button in the tool bar.

select file or folder to zip

4. In Archive name and parameters window, select ZIP as Archive format. Name the archive or let archive name default in Archive name box.

choose zipped file format

5. Click Browse button to choose a location to save zipped file. The zipped file directory would be shown under "Archive name" box.

select location to save zip file

6. Turn to window top side and choose Advanced tab.

choose to set password for zip file

7. Click Set password and a new window Enter password appears.

8. Type a password in Enter password box, and Reenter password for verification.
Don’t check "Show password" and click OK.

set password for zip file

9. Click OK twice to finish zip file password protection.

successfully zip a file with a password

Choice 2: How to add password to zip file with 7-ZIP


7-zip is a common program that is used to compress file or folder as zip archive and add password to it. In the process of file encryption with 7-ZIP, the file you selected can be zipped at the same time.

 1. After 7-ZIP is installed in your computer, right click the file or folder you want to zip and add password to. Select 7-ZIP and click "Add to archive".

2. When "Add to archive" window appears, name the zip archive at the top box. Enter password and reenter it to confirm under "Encryption" option. Click OK at last.

Detailed introductions in: How to Encrypt a ZIP File with 7-ZIP

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April 16, 2015

What Errors Lead to Access Data Import from Excel or Export Failure


Even though data transfer between Access and Excel is usual now, errors are still occurring during data import or export. If you have tried to import data into Access from Excel or export data from Access database, believe you can understand it.

Now the following are some errors probably you would encounter during Access data import or export. Hope the solutions can give you a hand when you really meet Access import or export errors.

Error 1: Excel XLS cell data is over maximum limits

  • Import Error: The wizard is unable to access information in the file '<filename>'. Please check that the file exists and is in correct format.
  • Export Error: External table is not in the expected format.
This is an error during Access import/export to Excel XLS. Actually, the reason is that the Excel XLS file has cells containing more than 8224 bytes of data.

So, how to correct errors if you still want to import data from excel xls to Access or export data from Access to excel xls?

1. Use the *.xlsx format instead of *.xls.
2. Restrict any memo/long text fields to a length less than 8224 bytes.
3. When exporting, delete the existing .xls file before performing the export using the same file name.
4. Open the .xls file in Excel before performing the import/export from Access.

Error 2: Imported Excel file field is out of range 

                                    
When I try to import data into a table of Access database, I am getting "Field "F42" Doesn't Exist in Destination Table" error. I have a "client lists" table, and I am trying to add additional records to it.
If you see this error, it is because your excel file field is out of range and the extra fields cannot be imported into Access database table.

Now you would have to give up something, so you can import Excel data into Access successfully. Here are some suggestions for you.

Solution 1: Go to Excel file and hit Ctrl + End to see whether it is much further than you expect. If it is, delete all extra rows and columns, save, and try again.

Solution 2: Name the range in Excel that you wish to import into Access. Then, as you are importing the file into Access, you can elect to import that named range instead of the whole sheet. That should ensure that you are only going to import what you want.

Solution 3: Delete all the extra columns and a lone variable in a distant cell. Then you can import data into Access.

Error 3: Too much rows are in Excel spreadsheet


When you are using Access data import wizard to import data from Excel spreadsheet, you receive this prompting message:

Not all of your data was successfully imported into Access. Errors descriptions with associated row numbers of bad records can be found in the Microsoft Access table <>.

Actually, this is far from unique. When you open ImportErrors table, you would find it is Type Conversion Failure. When Access scans the data in spreadsheet, row value in spreadsheet cannot be confirmed.
Whether we can make row value verified correctly? The answer is surely yes.

Because the value is stored in registry, so it can be easily changed. Then it can be confirmed when import spreadsheet into Access.

Now see how to change the registry key?

1. In Windows desktop computer or laptop, click Start and type regedit in search or Run box. Press Enter to display Registry Editor.

2. In the registry tree, select HKEY_LOCAL_MACHINE - Software - Microsoft - Office - 15.0* - Access Connectivity Engine - Engines.

Or if your Access is not the latest version, you would not navigate to HKEY_LOCAL_MACHINE - Software - Microsoft - Office - 15.0*, it would probably be Office - 14.

correct access data import errors by changing registry key

3. Double-click the Excel node.
4. In the right panel, double-click the TypeGuessRows entry.
5. Change the value data to be 0.
6. Click OK.
7. Select File - Exit to exit the Registry Editor window.

After setting the registry key to 0, Access will now scan the entire spreadsheet. This registry change works effectively especially when you frequently import huge spreadsheets into Access databases. But not all of spreadsheet row value should be changed. You can obviously set this value to whatever number of rows makes sense for you.

Tips:
When importing data into an MS Access database, sometimes there are errors in the formatting of the data source. When this happens, MS Access will put the offending row into a separate table. In Access 2010, the file is called <name of import file>_ImportErrors. For example, importing try.txt, it would give try_ImportErrors.

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April 7, 2015

Access Database Password Reset with Access Password Recovery Tool

How is access password recovery tool? Is it really available for Access database password reset? When encountering access password problem, this tool is always mentioned. So we should have to realize and understand it eventually if we wish the problem solved effectively.

As soon as you search the Internet, you would find there are so many access password recovery tools, seeming to be available all. But we can’t promise all of them are powerful or safe just by looking at them. So, which one is really effective tool for access password reset?

Now let’s see two popular ones, Access Password Genius and Office Password Genius and use them for access password reset.

Access Database Password Reset with Access Password Genius


See the detailed steps to reset Access database password with Access Password Genius, you would know whether it is or not.

access database password reset

Step 1: After running Access Password Genius, click "Open" button and you can browse access database file and import it into password tool. See the image.

Conclusion: You can import access database file into Access Password Genius successfully.

Step 2: In "Type of attack", select one of password attack types and set password range, length, dictionary etc for it.

Conclusion: You can choose password reset method for access database file.

Step 3: Click "Start" button and instantly access database password pops up in a window.

Conclusion: Access password reset program is so easily to be startup only needing to click one button.
Even though the above three steps looks simple, they are enough to reset access database file password.

Access Database Password Reset with Office Password Genius


After you run Office Password Genius, you would find its interface is similar to Access Password Genius.
Actually, the steps to reset Access password with Office Password Genius is similar to with Access Password Genius too. The only difference is that Office Password Genius could import more kinds of files, such as Word, Excel, PowerPoint and Outlook file. Moreover, these files password can be reset like access database file.

reset access database password with password recovery tool

With more functionality but the same cost, I think Office Password Genius is more worthwhile than Access Password Genius at this angle.

Summary:

Access Password Genius is surely effective tool for access password reset. But compared with Office Password Genius, Office Password Genius seems to be better because more file password can be reset.

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April 3, 2015

How to Encrypt Files or Folders in Windows 10 Computer

Encrypt files, such as Office files, archives, PDF document, is surely not so strange for computer user. They are usually encrypted with file creation tools, Microsoft Office, WinRAR, or Adobe Acrobat etc. So how is encrypting general files or folders not created with special file tools in Windows 10 computer?

When you have no idea to encrypt files or folders in new Windows 10 computer, please search "encrypt file" in Windows 10 Search box, there will be two options for you to choose. One is "Encrypt your offline files", the other is "Manage file encryption certificates". Believe these two options are the most appropriate options for us to choose now on computer if no password encryption tools available.

search how to encrypt files in windows 10

Therefore, if you have Windows 10 files or folders to encrypt, please follow several parts below to go.

Part 1: Manage file encryption certificates in Windows 10


Once you choose "Manage file encryption certificates" after search, a new window would pop up and ask you to select or create a file encryption certificate.

If you have one created before, now check "Use this certificate" on interface and click "Select certificate" button to select one in pop-up dialog. Then it will be shown in "Certificate details".

choose to create a new file encryption certificate

However, if you have no file encryption certificate, please check "Create a new certificate" and click Next button to create a new one for Windows 10 first.

1. Select an option to automatically create and store a file encryption certificate.

Now we choose A self-signed certificate stored on my computer, because we have no smart card or certification authority. Click Next button.

choose certificate type to create on windows 10

2. Back up the certificate and key, or we can back up the certificate and key later. Click Next.

go on file certificate creation without back up now

3. If there have been encrypted files, select previous encrypted files and update them with new certificate and key. Or update them later is also permitted. Click Next.

update encrypted files later

Certificate and key have been set successfully. Click View certificate and certificate detailed information will be shown in new dialog. Now you can click Close button to finish creating file encryption certificate. If file encryption certificates have not been back up, please read more about file encryption certificates backup for Windows 10 below.

view file encryption certificate information

Backup file encryption certificates

After creating file encryption certificate and it has not been back up, there will be a message prompting you to back up it on Windows interface. Choose "Back up now".

begin to back up windows 10 file encryption certificate

1. Click Next on Welcome to the Certificate Export Wizard window.

start export file encryption certificate

2. Select file format for certificate when it is exported. Click Next.

select export certificate file format

3. Set a password for certificate to protect the private key. Click Next.

set password for certificate file for file encryption

4. Select a file you want to export certificate to. Click Next.

name export certificate file

5. When you see certificate export settings in new window, click Finish to complete the Certificate Export Wizard.

complete backing up file encryption certificate


Part 2: How to encrypt Windows 10 offline files


1. Once you choose Encrypt your offline files, a new dialog Offline Files will appear.

2. Choose Encryption on menu, and click Encrypt tab. Click OK.
If you want to decrypt it later, just click "Unencrypt" tab next to "Encrypt". Then click OK.

encrypt windows 10 offline filesdecrypt windows 10 encrypted offline files


Part 3: How to encrypt contents in file or folder to secure Windows 10 data


This way is intended to encrypt contents in file or folder with default file encryption certificates.

1. Right click the folder you want to encrypt contents. And click Properties.

open folder properties

For example, you want to encrypt folder "Music". Now Music Properties dialog has appeared.

2. Under General tab, click Advanced option in Attributes.

3. Check Encrypt contents to secure data in Advanced Attributes dialog. Click OK.

choose to encrypt contents to secure data

4. Click Apply in Music Properties. Then click OK to Confirm Attribute Changes.

apply encryption changes to related windows 10 folders

Wait for few seconds to apply changes to folder you choose.

5. Now click Advanced on Music Properties again. Click Details after Encrypt contents to secure data, you would see this folder is only available for user who make the changes to the folder.

view contents encryption details for data security

windows 10 folder encryption details

So even though your computer is used by other computer users, this folder would not be accessed with permission.

Part 4: Encrypt Windows 10 files by preventing specific user from files or folders


On folder Properties, you also can make specific permissions for specific user. Surely, you can deny access and editing on the folder.

1. Tab Security in Music Properties dialog. Select user who you want to change permissions. Then click Edit under Group or user names.

choose to change user permissions to folder

2. Confirm user in user group, and check all of permissions boxes under Deny in "Permissions for clara". Click Apply.

constraint user permissions to windows 10 folder

3. When a prompting message from Windows Security, click Yes.

confirm deny permissions entry to windows 10 folder

4. Click OK and turn back to Music Properties dialog, and you would see in Permissions for clara. All of permissions have been denied. Click OK.

view user deny permissions in folder security option

Now no one could access this folder, unless who have made these changes removes all of permission protection from this folder.

no available access to windows 10 folder

Above passage has introduced how to encrypt Windows 10 files or folders or protect them with permissions from different point of views. If you still have any questions about encrypting specific files, such as encrypt Office files, PDF documents or archives, see articles below.

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